Office Manager

Primary Function:

To maintain all functions of the church office.

Requirements:

·       Maintain a growing relationship with Christ.

·       Desire to work as a team by relating to and working with others.

·       Good people skills, phone skills, and competent in Word, Excel, and Publisher.

·       Trustworthy and ability to maintain confidentiality.

Church Responsibilities:

·       Answer telephone and receive visitors with a welcoming attitude handling all calls and personal encounters with wisdom and grace.

·       Maintain church calendar ensuring form requests are submitted and approved for all church property and inform appropriate staff of all activities.

·       Ensure church management software is up to date and accurate by maintaining and recording weekly attendance, visitor information, member profiles, membership letters, letter transfers, etc.

·       Check mailbox to distribute mail daily and check and respond to emails promptly.

·       Maintain forms for the food pantry, clothes closet, Life Restoring Cupboard, and any other benevolence as needed.

·       Order Sunday School materials and inform the Sunday School Director when materials are in and ready for distribution.

·       Inform all staff of any membership needs related to illness and/or death.

·       Update all publications for Sunday and Wednesday services including but not limited to Sunday bulletin, The Mid-Week, Children’s Bulletin, Monthly Newsletter, and additional inserts for specific events.

·       Print lists, labels, and reports for Business meetings, Sunday School Classes, Committees, and Departments as needed. 

·       Send out Volunteer Reminders as needed.

·       Attend weekly staff meetings.

·       Order supplies for the church, including but not limited to office and cleaning.

·       Print updated Sunday School rosters as needed and pick up/put out each week for attendance records.

·       Open and close the office daily.

·       Manage and maintain up to date and accurate office files including but not limited to committee reports, business meeting minutes, deacon lists, church documents, etc.

·       Any other task requested by the Lead Pastor as needs arise.

Financial Responsibilities:

·       Match invoices to requisitions.

·       Collect and match credit card receipts to statements.

·       Code all invoices and credit card statements with general ledger accounts.

·       Submit approved invoices for payment via email.

·       Match checks to invoices, mail checks for signing, and file check stub with invoices attached.

·       Attend money counting weekly and follow procedures given by Budget& Finance, Treasurer, and Vice-Treasurer.

·       Responsible for recording and depositing any monies given to the church, and maintain giving records with confidentiality.

·       Assist Budget and Finance Committee as requested.